This guide walks you through how to connect your Yardi RentCafe account with Clay using the RentCafe API v2.
The process is simple and typically takes just a few minutes. No plugins or additional setup are required on your end—Clay is already available as an approved vendor in RentCafe.
Overview
To complete the integration, your team will:
- Generate a Vendor API Token in Yardi Site Manager
- Share the token with Clay
- Export and provide property mapping (Property IDs)
Once these steps are complete, Clay can securely connect to your Yardi environment.
Step 1: Generate a Vendor Token in Yardi
In Yardi RentCafe, navigate to:
Site Manager → Settings → API Settings → Add Vendor Token
Then complete the following:
- Vendor Type: RentCafe API V2
- Vendor Name: Clay (or your approved vendor name)
- Click Save
This will generate your unique API token.
👉 As shown in the setup screen, the token is created immediately after saving and appears in your Vendor API Settings table
Step 2: Share the Token with Clay
Once the token is generated:
- Copy the token from the API Settings page
- Send it securely to your Clay onboarding or support contact
This token allows Clay to authenticate and interact with your RentCafe environment.
Step 3: Export Property Mapping
To complete the integration, you’ll also need to provide property IDs.
In the same API Settings section:
- Click “Export Property Information”
- Download the file
- Share it with Clay
This file contains the property mapping required for API requests (e.g., syncing units, availability, and data).
👉 The export option is available directly on the API Settings page alongside your token
Important Notes
- No plugin installation required RentCafe is a multi-tenant system, so Clay is already available as an approved vendor across all eligible clients
- One-time setup per client Once the token is generated and shared, the integration can be configured on Clay’s side
- Secure access The API token is unique to your account—treat it like a password and share it only with trusted contacts
What Happens Next?
After you provide:
- Vendor Token
- Property Mapping
Clay will:
- Connect to your Yardi environment
- Map your properties and units
- Begin syncing relevant data (e.g., availability, prospects, and insights)
Need Help?
If you run into any issues during setup, reach out to your Clay onboarding team or submit a request through the support portal.
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